HR & recruiting
Exit interview form template
An honest last conversation: why they're leaving, how it felt, and what you'd change.
- 6 questions
- about a minute
- Premium: AI follow-ups
- Welcome screen
Free forever, with unlimited responses. No credit card.
What's in this template
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What's the main reason you're moving on?
With “Other”
Follow-up What would have had to change for you to stay?
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Looking back, how much do you agree with each of these?
Answered on: Strongly disagree · Disagree · Neither · Agree · Strongly agree
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Would you recommend working here to a friend?
0 to 10, Definitely not → Without hesitation
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04 Long text
What should we hold on to?
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05 Long text
And what would you change first?
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06 Yes / No
Would you consider coming back one day?
Why these questions
People who are leaving have the least reason to be polite, which makes an exit interview the most honest feedback you'll get, if they trust that it's safe to give. The welcome screen says so plainly: answers go to HR, not their manager, and nothing affects their reference. Keep that promise, and make it true before you send the form.
It opens with the main reason they're moving on: a better role, pay, no room to grow, their manager, workload or burnout, relocation, or personal reasons, plus "Other". One main reason forces a choice. A tick-all list would let "pay" hide the real story.
On Premium, if the answer is their manager or workload, the form asks a gentle follow-up before moving on: "What would have had to change for you to stay?" You write that question yourself, so it's asked word for word, and a second follow-up can dig one step further from what they said. Those two reasons are where a follow-up is most useful and least likely to be volunteered.
Then an agreement grid looks back at their time: whether they knew what was expected of them, whether their manager supported them, whether they could grow, whether their work was recognised, and whether they could raise a concern safely. The same statements in your pulse survey let you compare leavers with stayers.
An eNPS-style score, two open questions (what to hold on to, and what to change first) and "Would you consider coming back?" finish it. A yes to that last one is worth knowing.
Make it yours
- AI follow-ups Premium Asks one more question when an answer needs it, before moving on.
- Welcome screen Opens with a title, a line of context and how long it takes.
- Design Your colours, font and corners, and a picture or video on any screen.
- Email notifications Teammates hear about each response as it's completed.
- Webhooks Send every response to your own systems, signed.
- Embedding Put it on your site inline, as a popup or as a slider.
Questions people ask
Should exit interviews be anonymous?
They usually can't be, since you know who's leaving. What matters is who reads the answers. Keep the form in a workspace only HR can see, and say so on the welcome screen, as this template does.
When should the exit interview be sent?
In the last week, once notice has been given and things are settled, but before their last day. Answers given after the leaving party are less considered.
What happens when someone picks "My manager"?
On Premium, the form asks what would have had to change for them to stay, before moving on. It's an optional follow-up, and skipping it is recorded as a skip. On the free plan the form goes straight on to the next question.
Can we compare exit answers with current employees?
Yes. The agreement grid mirrors the one in the employee pulse survey template. Export both and compare the same statements side by side.
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