Education & nonprofit
School trip permission form template
Parental consent for a school trip, signed on screen, with medical needs and photo permission asked properly.
- 9 questions
- about a minute
- Logic
- Signature
- Welcome screen
Free forever, with unlimited responses. No credit card.
What's in this template
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What's your child's full name?
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Which class are they in?
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And your name?
Parent or guardian.
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A number we can reach you on during the trip
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Does your child have any medical needs or allergies we should know about?
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Please tell us about them, and any medication they'll bring.
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May we share photos from the trip that include your child with the school community?
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Permission
I give permission for my child to go on the trip described on the first page.
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Sign to confirm
Why these questions
Paper permission slips come back crumpled, unsigned, or not at all. This form works on any phone, collects a signature on screen, and gives the trip leader one list with every child's medical needs and emergency number on it.
Put the trip's details (the date, destination, times and cost) on the welcome screen. The template leaves a note there for you, so parents read what they're agreeing to before they start.
It asks for the child's name, their class, the parent or guardian's name, and a phone number to reach them during the trip. The phone question has a country picker and stores the number in one consistent format.
Does your child have any medical needs or allergies? is a yes/no. Only a yes is asked for the details and any medication, through logic. That answer is required, because it's the one the trip leader needs most.
May we share photos that include your child? is asked separately from permission for the trip itself. Parents can say yes to one and no to the other, and your records show which.
Then comes a consent checkbox giving permission for the trip, which records the exact wording agreed to, and a signature, drawn with a finger or a mouse and stored with the response.
Keeping it safe: turn on encryption and the phone number and signature are encrypted at rest. The medical answer is free text, which is kept readable, so keep the form in a workspace only staff can open. On the day: export the responses to CSV for a list of every child, their medical notes and the number to call.
How the logic works
Each rule is checked once its question is answered, and the first one that matches decides where the respondent goes next. How logic works
- After “Does your child have any medical needs or allergies we should know about?”: if the answer is No, jump to “May we share photos from the trip that include your child with the school community?”.
Make it yours
- Logic Answers decide what comes next, so each person only sees what applies to them.
- Signature Respondents sign with a finger or a mouse.
- Welcome screen Opens with a title, a line of context and how long it takes.
- Design Your colours, font and corners, and a picture or video on any screen.
- Encryption Turn it on and personal answers are encrypted at rest.
- Email notifications Teammates hear about each response as it's completed.
- Webhooks Send every response to your own systems, signed.
- Embedding Put it on your site inline, as a popup or as a slider.
Questions people ask
Is a signature on a form legally valid for trip consent?
A drawn signature records that the parent confirmed, alongside the time they did. Whether that's enough for your school depends on your own policy, so check with your school's office.
Can parents fill it in on a phone?
Yes. Each question fits a phone screen, and the signature is drawn with a finger.
How do I see which children haven't returned the form yet?
Export the responses and compare the list of names with your class list. Send the link again to anyone missing.
Can I reuse the form for every trip?
Yes. Keep one form, update the welcome screen's details for each trip, and add a trip
hidden field to each trip's link so responses stay sorted by trip. Or
create a new form from this template for each one.
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